WCRR 2022 Terms and Conditions
1. Use of the websites relating to the World Congress of Railway Research (WCRR) 2022
Use of the WCRR 2022 website at www.WCRR2022.co.uk (the "WCRR 2022 Website"), the abstract submission site (the "Submission Site"), the event virtual platform and the event app (together the "Event Websites") is subject to the terms and conditions. The Event Websites are managed by Bray Leino Limited ("Bray Leino") on behalf of the WCRR organising committee which consists of the Rail Safety and Standards Board ("RSSB") and The University of Birmingham ("UoB").
If you do not accept these terms and conditions, you should navigate away from the Event Websites. On the Event Websites the terms 'we', 'us' and 'our' refer to the WCRR organising committee and the terms 'you' and 'your' refer to you the user.
2. Privacy and your personal data
A. What kinds of personal data do we collect and use?
When you submit content through the Submission Site, and/or when you enquire about, register for, access or attend the WCRR 2022 event or any related online content (whether via the Event Websites or other channels such as via social media) we may collect or otherwise receive information about you. For example, this would typically include your name, job title or organisation, email address, postal address, telephone number, date of birth and payment information.
We will also collect information about your attendance such as your accessibility requirements together with any feedback or questions that you submit. The Event Websites do not use any non-essential cookies or similar tracking technologies.
B. Who is responsible for your personal data?
WCRR 2022 is organised by RSSB and The University of Birmingham (Data Controllers). Personal data will be shared between the organisations as necessary in relation to the conference. For further information on how each organisation looks after your data, (including information about how to contact them with any queries) here please refer to each organisation’s Privacy Notice as below:
C. Which other organisations will process your personal data?
When you visit the Event Websites and/or complete and submit the WCRR 2022 registration form or abstract submission, the data submitted will be collected and used by Bray Leino acting as a "data processor" appointed on behalf of the Data Controllers to contact you about WCRR 2022, to manage the operation of the WCRR 2022 and to manage the Event Websites.
At times, Bray Leino (acting as a data processor on behalf of the Data Controllers) may engage other third parties (sub-processors) to provide services related to the WCRR 2022 and this may require the use of your personal data. Any such third parties will only be allowed to use your data for the purposes of running the WCRR 2022 and never for their own purposes.
Your personal data will only be processed within the UK and the European Economic Area.
D. How and for what purposes will your personal data be used?
You can find more detailed information about how your personal data will be used in the Data Controllers' privacy policies as set out above. However, in summary:
We will keep your personal data secure by using a wide range of appropriate technical and organisational security measures. Your personal data will be retained for a period of 3 years following WCRR 2022.
E. How can you get in touch with questions about your personal data?
If you have any queries about how your personal data is used in relation to the WCRR 2022 or in relation to the Event Websites (or if you would like to exercise your rights as described above), you can contact Bray Leino at: GDPR@brayleino.co.uk or you can contact the Data Controllers directly at: firstname.lastname@example.org and email@example.com.
To make sure that we can respond to your query promptly, please make sure you include the following in the subject line of your message: "WCRR 2022 data protection".
You always have the right to complain to the UK's Information Commissioner's Office if you have concerns about your personal data. The ICO can be contacted through various channels as set out here: https://ico.org.uk/make-a-complaint/.
This policy applies only to our sites, so you should always be aware when you are moving to another site and read the privacy statement of any site which collects personal information.
3. Registration and security
You can submit a WCRR 2022 registration on the WCRR 2022 Website as an individual or on behalf of an organisation by using the registration page on this website. Some of the ticket categories provided through the Event Website have additional eligibility criteria.
By completing and submitting the WCRR 2022 registration form, you enter into a binding agreement with the WCRR organising committee to participate in the WCRR 2022 event managed by Bray Leino based on these terms and conditions.
4. Online payment terms and conditions
Use of the WCRR organising committee online payments facility on the WCRR 2022 website indicates your acceptance of these terms. If you do not accept these terms, please do not use the online payments facility.
Confirmation of Payment
- A payment transaction confirmation receipt from Worldpay, which will display a unique Worldpay transaction ID.
- A registration confirmation from WCRR 2022, which will display a unique reference number.
Variations or Amendments
Cancellations and Refunds
Cancellation by Bray Leino / WCRR organising committee
Cancellation by you
If you register for the WCRR 2022 event and subsequently cancel, the following refunds will apply:
Cancellation due to force majeure
Covid-19 related cancellation
Neither party shall be in breach of its obligations nor liable for any failure or delay in performance of any of its obligations if the event is cancelled, postponed, or adapted due to any government mandated Covid-19 measures.
You will be entitled to a full refund if you need to cancel your participation due to the following government mandated Covid-19 measures:
Bray Leino / WCRR organising committee will not be liable in contract, tort or otherwise for any indirect or consequential losses, including but not limited to loss of profit, loss of use, costs or expenses, or other claims whether caused by Bray Leino / WCRR organising committee, its employees, contractors, or agents arising from you taking part in the event.
For the avoidance of doubt, nothing in these terms and conditions shall be deemed to exclude or limit in any way any party's liability in respect of death or personal injury caused to any person as a result of negligence, or any other liability which may not be excluded or limited by applicable law.
6. Hyperlinking policy
Hyperlinking to us at WCRR 2022: Subject to observing the rules on Crown Copyright you can link directly to pages hosted on this site without asking our permission. However, in making such links you must not imply endorsement of your site or your organisation. We do not permit our pages to be loaded into frames on your site - the WCRR 2022 pages must load into the user’s entire window.
Hyperlinking by us at WCRR 2022: We are not responsible for the content or reliability of any websites to which we link, nor should listing by the WCRR organising committee be taken as an endorsement of any kind. We cannot guarantee that these links will work all the time and we have no control over the availability of linked pages.
7. Virus protection
We make every effort to check and test material available for access at all stages of production. It is always wise for you to run an anti-virus programme on all material downloaded from the Internet, including from this site. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.
This website is provided by Bray Leino, acting through the WCRR organising committee, as an information guide only and should not be relied on as a substitute for your own research or independent advice. Bray Leino accepts no responsibility for any loss or damage caused to any person as result of any error, omission, or misleading statement in the information on this website, or due to using the website or relying on that information.
You agree to use this site only for lawful purposes, and in a manner that does not infringe the rights of or restrict or inhibit the use and enjoyment of this site by any third party. Such restriction or inhibition includes, without limitation, conduct which is unlawful, or which may harass or cause distress or inconvenience to any person, and the transmission of obscene or offensive content or disruption of normal flow of dialogue within this site. The above Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.
10. Contact Us
To submit an enquiry about the event, please contact Bray Leino via email info@WCRR2022.co.uk, or phone +44 (0)117 906 4509.
Register to attend this flagship event for railway research